Organize your content intuitively To put it simply, the way companies manage their content today is not working. Organizations spend millions of dollars on legacy ECM software, servers, support and implementation, yet employees continue to use their own tools and solutions for unauthorized users.
Now, imagine a business-level solution that securely manages your content while delivering an excellent user experience. Fortunately, you do not have to imagine it because Box already exists, a modern content management platform that facilitates data organization automates workflows and manages the complete document lifecycle.
Offer content in context
Classify your content. Organize content through metadata templates that logically group your documents, images, videos, and more, with the metadata attributes you set.Forget about endless searches. Assign metadata and quickly find any file you are looking for. Then use the advanced search to filter the results.Remove content silos. Use metadata to migrate files from legacy content management tools to Box, and centrally manage policies and access permissions
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Optimize and accelerate workflows
Automate file sharing. From document management to claims processing, any team can automate internal and external processes, and set policies to take action following specific domain events.Decrease repetitions. Make more efficient the usual tasks, such as the incorporation of employees and the approval of contracts. To do this, enable automation enabled by actions and events.Detect suspicious activity. To protect your content, configure notifications for unwanted activities, such as access by unknown users.
Ensure information governance
Manage archiving and retention of information. Do not let your documents control your organization. Establish automated policies to control programs for preserving, archiving, and deleting documents.Rights management and encryption. To prevent unauthorized access to sensitive information (such as credit card numbers or confidential intellectual property), use security policies and watermarks in documents.Justifiable electronic detection. Identify relevant content, keep documents and metadata, and avoid deletion of information in order to comply with legal reviews.